16 April

Revision 2

11 June 1998

Dive Sign up Policy

The purpose of this policy is to provide each member an equal chance to sign up for any dive and to protect the club, members and guests from confusion and ignorance.

1. AWD Club sponsored and published dives are opened for sign ups at the Club meeting two months prior to the month of the dive. Planned exceptions will be announced when the schedule is published.

2. An AWD member must be current with respect to both annual dues and annual liability release in order to be eligible to sign up for a dive.

3. When a dive is opened for sign ups during the new business of the meeting, all members who are present at the meeting may indicate their desire to sign up. The vice-president shall conduct the sign up and both the vice-president and secretary shall record the sign ups.

4. If more members wish to sign up than the boat allows; the vice-president shall conduct a drawing, which selects the members allowed to sign up. Members who are denied a sign up as a result of this lottery are given a guaranteed right to sign up on the next dive within the same depth group.

5. Absentee sign up policy:

a. This policy provides a protocol for members to sign up for a dive if they plan to be absent from the meeting due to extenuating circumstances. Some examples of acceptable circumstances are: members who live a long distance from the meeting area, members are on business travel, work conflicts, or attending regular school classes on meeting nights. However, it is up to the judgment of the Club officers to determine each petition for absentee sign up.

b. AWD Club members may sign up for an absent spouse.

c. Members may submit a prior request to the Club officers stating a desire to sign up for a specific dive and the reason for missing the meeting. If the petition, as determined by the Club officers is valid, the petitioning member will be treated as if he were present at the meeting. The officers presiding at the meeting will include his name in the initial request for sign up and the drawing of names, if needed.

6. Any current AWD Club member (paid dues and waiver) may call the vice-president and sign up for a scheduled dive, if a Club dive is not filled at the meeting where sign ups are opened.

7. At the meeting before the dive the club officers may choose to open the dive to guests or other qualified nonmembers.

8. A sign up for an AWD Club dive by a member or guest indicates financial comment for the dive. The AWD divides the boat charter cost by the number of divers the boat is listed as carrying in the club schedule. This amount is the cost to each member, plus a $2 per day surcharge.

9. The Club will pay for spots on a Club dive that are not filled. Each member who signs up is responsible for their share, even if they choose not to go.

10. Each Club member who signs up for a dive is responsible for the payment at completion of the dive charter. Payment, including surcharge will be collected by the Club secretary or the designated dive coordinator who will deliver the funds to the Club.

11. If a Club member or signed-up guest desires to get off the dive, he is obligated to notify the Club as soon as possible. The order of preference for notification: Vice-president, President, Secretary and Treasurer. Communicating the desire to get off a dive does not remove the financial responsibility, however it does initiate the wait list, if there is one.

12. A Club member or guest signed-up on a dive may not replace himself with another diver without the permission of the Club Vice-president. The Vice-president shall implement the wait list, if there is one, before approving any qualified replacement. Any replacement should be notified and understand the potential depth limit or destination planned for that dive, if there is one, before he is officially signed up.

13. The Club provides that, with prior approval of the Club officers, a member may sign up a qualified guest after all current members have had an opportunity to sign up. If there is a drawing of names for a dive opening, the guest may not be included, but may be added to the wait list. However, the sponsoring member is responsible for the financial share of the approved guest.

14. Members must have experience of at least three dives in a depth classification to sign up for that classification dive, unless petitioned to the club officers and approved prior to sign ups.

Dives will be classified in the following groups:

Maximum of 130 fsw
Maximum of 190 fsw
Greater than 190 fsw

15. Dives will be signed up for as they appear on the schedule. If a weekend is split in two separate days due to depth or other circumstances, it will be signed up for as two different dives.

16. Buddy teams will be permitted to draw in lotteries as a single draw (2 spots only). If the buddy team draws the last available spot, they can split up and fill the last slot on the dive and the first spot on the wait list.

17. Buddy teams will consist of 2 persons. The intention to buddy team and sign up as such must be announced before the sign up.

18. If a person or buddy team is not eligible to participate due to losing the draw in the lottery, they will be offered first choice on the next dive of the same depth category. However, a one day dive loss does not qualify for weekends (two days signed up as one). The next dive choice does not carry over to the next calendar year.

19. The loosing buddy team will also have the privilege of being placed on the wait list for the dive they lost. Once on the wait list, they no longer are required to act as a buddy team and may independently fill an opening, if it becomes available.

20. Once a buddy team has been placed on a dive, one member of the team may give up their place if they need to, without impact to the other member. The open space will be filled from the wait list. As always, if the space goes unfilled, the financial obligation remains.

21. The vice-president is the POC for all of the above activities, with concurrence of the other club officers if required.

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